Policy brief & purpose
Our employee attendance policy outlines our expectations about our employees' coming to work. Being punctual when coming to work helps maintain efficiency and professionalism in our workplace.
Scope
The attendance policy applies to all non exempt employees regardless of position or type of employment.
Policy elements
Most employees need to collaborate with their colleagues to do their job. To make this collaboration easier, we expect you to be punctual and follow the schedule issued. If you are absent or late on occasion, you should have a good reason.
Being consistently tardy or absent can cause problems to your colleagues who may have to shoulder your work. This behavior may bring about a “bad attendance” record and will result in warning letters.
What is absenteeism and tardiness?
Absenteeism refers to frequent absence from an employee’s job responsibilities. This includes not coming to work frequently or taking excessive time off.
Presenteeism refers to being present at work beyond your schedule even when we don't require overtime. This can cause you to overwork and have an impact on your productivity and job satisfaction. We want to ensure that you keep your schedule both when coming to work and leaving.
Tardiness refers to coming in late, taking longer breaks than you're entitled to and constantly leaving earlier from work without reason. We probably won't mind if you're a bit late one morning or leave a little earlier due to personal reasons. But, we want to make sure you generally follow your schedule and you don't cause disruption in our workplace.
You are responsible for monitoring your working hours through our attendance register. Please be diligent in recording your hours, so you can receive your due payment.
Unforeseen absences
If you can't come in to work one day, you must inform your senior as soon as possible. Unexcused or unreported absence will be considered job abandonment which may lead to dismissal. We will understand if you have good reasons for being absent. Those reasons usually involve serious accidents and family or acute medical emergencies. In these cases, we will record your absence as "excused." In such events, we still expect you to stay in touch to update us on the situation.
The following list, although not exhaustive, includes reasons that we don't consider excused absence:
Waking up late.
Stopping on the way to work for personal reasons.
Traffic or public transportation delays excluding situations that result in closing of roads.
Bad weather, excluding extreme weather conditions like blizzards, hurricanes and floods.
Holidays that haven't been approved.
Good attendance
Employees who have less than 2 incidents of absenteeism or tardiness in a year will receive an additional paid day off for next year. You have a good attendance record when you:
Report consistently to work.
Come to work at the scheduled shift start time.
Leave work at the scheduled shift end time (except when paid overtime is required.)
Remaining at work during working hours (excluding breaks.)
Take breaks that don't exceed an expected length.
Notify the Administrator when you need to be absent or late.
Be absent or late with good reasons only.
Disciplinary action
To manage adherence to the above policy, your senior will monitor attendance and update you where required. We are sure the above shouldn’t be a problem but if the policy isn’t adhered to we will be required to enforce this in the following steps:
If we see consistent lateness and tardiness:-
On the second occasion, you will be issued a Verbal Warning
If it happens again, you will be issued a Written Warning
If we do not see an improvement we will pursue your Dismissal
Absence without getting authorisation by your senior:-
On the first occasion, you will be issued a Written Warning
If this happens again, we will pursue your Dismissal
Employee Marriage 7 days (with evidence) Paid
Death (Immediate Family) 3 days 1 Day Paid
Death (Secondary) 1 day Unpaid
Severe Health 4 (with evidence) Unpaid
Total Annual Leave 12 days Paid
Public Holidays Eids, Milad, Ashura, 14th August Paid
Extra within 30 days 0 Unpaid
Uninformed 0 Unpaid + Fine
